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Property Management: Exploring Trends and Tools for Savvy Investors

multifamily property management

For those of us whose experience with rental property goes back a few decades (maybe even more than a few), the term “property management” conjures up images of ledger books for recording rent payments and expenses, receipt pads for tenants who paid by cash, and a plumber or two on our landline’s speed dial.

Things have changed, and much of that change is being driven by technology.

Perhaps what hasn’t changed is that sound and effective property management still plays a vital role in your success as a real estate investor, giving you the best opportunity to maximize returns, promote tenant satisfaction, and ensure property longevity. Let’s explore a few of the key trends and tools that make up today’s property management landscape.

Tech-Driven Solutions for Property Management:

“Proptech” stands out as the industry buzzword du jour. Today you can find a tremendous number of platforms and applications serving the residential and commercial real estate industries – more than we can cover in this blog post – but let me mention a few that may be of particular interest to owners of rental properties.

            Data Analytics and Performance Tracking:

Several platforms can help you streamline your day-to-day operations, such as financial reporting, maintenance tracking, lease management, rent collection, tenant screening, and more. Most offer detailed reporting and analytics capabilities where investors can track key performance indicators. Among the most frequently reviewed providers in this space are Buildium, Yardi Breeze, Rent Manager, Appfolio, and Rentec Direct.

            Real Estate Investment Analysis Software:

The certain precursor to successful property management is in first choosing the right properties to buy and manage. Professional-grade investment analysis software can take the guesswork out of forecasting future cashflows and return-on-investment, and help you make informed buy/don’t buy decisions. You won’t be surprised to learn that we believe that our RealData software, with its 40-year track record, will be your best choice to help you make those decisions. The Express Edition of Real Estate Investment Analysis stands out as a robust and affordable option for multifamily and small commercial, while the Professional Edition can help you discover the true investment potential of virtually any type of commercial or residential income property.

            “Internet of Things” and Smart Home Integration:

You can integrate smart devices such as thermostats, security systems, and locks into your property management toolbox, allowing you to monitor and control various aspects of your properties remotely. Tools like Nest, Ring, and SmartRent offer features such as remote access control, energy management, security monitoring, and automated maintenance notifications, all of which can improve tenant satisfaction and save you both time and money as a landlord.

            Virtual Tours and Online Marketing:

With the rise of virtual 360-degree tours, you can certainly grab some attention and market to potential tenants by offering online property viewing. Tools like Matterport and Realync enable property managers to showcase their properties remotely, saving time and resources. If a picture is worth a thousand words, then…

 

Sustainable and Environmentally-Friendly Practices:

Sustainability is gaining prominence in the property management industry as more investors recognize the long-term benefits of environmentally responsible, aka “green,” practices. By implementing eco-friendly measures, such as energy-efficient lighting and appliances, low-flow plumbing fixtures, and the use of sustainable materials, you can reduce operating costs while aligning with sustainable development goals. I discussed some important sustainability issues in greater detail in a previous blog post and invite you to check it out.

 

A Final Word:

Property management continues to evolve, and investors need to stay updated with the latest trends and leverage relevant tools to maximize their returns. The integration of technology, data-driven decision making, and sustainable practices are shaping the industry. By embracing these trends and tools, investors should be able to achieve greater profitability in their real estate investments.

What tools and techniques are you using in your property management, and what are you finding to be most valuable? Please tell us about your experience implementing best property management practices.

–Frank Gallinelli
online course for real estate investors
Copyright 2024, Frank Gallinelli and RealData® Inc. All Rights Reserved
The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services. Photo by Brandon Griggs on Unsplash
The software programs, applications, and websites mentioned in this blog post are provided for informational purposes only. The inclusion of these tools does not constitute an endorsement or recommendation by the author or the blog.
Readers are advised to exercise their own discretion and make informed decisions when considering the use of any software programs or applications mentioned in this blog post. Users are solely responsible for their actions and are advised to carefully review and adhere to the terms and conditions, privacy policies, and licensing agreements of any software they choose to use.

Is it Good to be Green?—The Long-Term Benefits of Implementing Energy-Saving Improvements in Commercial Property

energy-saving improvements to commercial real estate

Environmental awareness and sustainability have become increasingly important in recent years, and this is certainly true of the commercial real estate industry. Commercial property owners who implement energy-saving improvements can not only help the environment but at the same time unlock a number of long-term benefits for their businesses.

     1. Cost Savings

According to energy.gov, commercial buildings waste up to 30% of the energy they consume. Investing in energy-saving improvements can significantly lower overall operating costs. Some common measures include:

• Lighting upgrades17% of all electricity consumed by commercial building is from lighting. Incandescent bulbs are energy hogs. Replacing them with LED bulbs can result in a significant cost savings. According to EnergyStar, LED’s provide the same brightness as tradition bulbs, but use 90% less energy and can last 15 times longer. Traditional bulbs also release 80% of their energy as heat, raising the cost of air conditioning.

• Utilizing natural lighting — Increasing natural lighting via skylights and south-facing windows where possible, and using energy-efficient blinds and shades can help reduce the need for artificial lighting.

• Insulation and weatherization — Ensuring that the building is properly insulated and weatherized can prevent energy loss and reduce heating and cooling costs by as much as 10% according to the EPA. Windows, doors, and walls are the first places to look, but don’t forget the roof, HVAC ducts, outlets, and pipes.

• Using power management settings on computers and other hardware — Per EnergyStar, each office desktop computer wastes up to $50 a year. This is an easy way to reduce electricity use.

• Getting an energy audit — Contact your utility company to learn what services are available, but in many locales there are different audit levels, varying from free to paid. Some utility companies offer rebates or other incentives to customers who follow through on audit recommendations. An energy audit can help define what options are worthwhile and what their costs and potential savings could be; and a consultation with your CPA to review the cost-benefit balance can reveal the actual tangible return on investment for any of the cost-saving strategies.

• Getting a competitive quote for electricityIf you’re in a deregulated state, you may be able to choose your electricity supplier and lock in a rate that is lower than what you would get from your utility company.

• Installing solar panels — While solar can be good for your bottom line and for the environment, and perhaps even reduce your dependence on the grid, it’s important to weigh some potential offsetting factors. Does the roof have adequate structural integrity, or must you upgrade that first? Does the building get enough days of full sun? Could future adjacent development block direct sunlight? Are there regulations about hookups or fire department roof access that you need to anticipate? Is your electricity bill — especially if you’re a landlord responsible solely for common area utilities — sufficient to justify the initial capital outlay? A professional solar company should be able to give some reasonable projections of the time need to recover your costs, and help you make an informed decision.

2. Increased Property Value and Rental Premium

From a strictly metrics-based viewpoint, energy cost savings should increase net operating income and therefore increase value.

On a more subjective scale, energy-efficient buildings are highly sought after by environmentally conscious businesses and tenants, as they offer lower operating costs for tenants as well as owners, and present a reduced environmental impact. Does that translate into sales and rental premiums?

Although it may be difficult to quantify, there seems to be widespread agreement that the so-called “green premium” is alive and well. The US Green Building Council cites significant sales premium in LEED-certified buildings and CBRE offers a detailed study of rent premiums. Such premiums are of course a function of location as well as property type and class, but in general they all seem to confirm that energy efficiency measures have a positive impact on asset value and on rent.

And on the other side of the coin is the so-called “brown discount.” The value of buildings that don’t measure up in regard to energy conservation may take a hit, sometimes up to 30%, due to the growing demand for “green” buildings.

3. Enhanced Tenant Satisfaction and Retention

Commercial tenants increasingly favor buildings that prioritize sustainability and energy efficiency. Implementing energy-saving improvements sends a strong message to tenants that the property owner is committed to providing a high-quality and sustainable environment.

By reducing energy costs and creating a comfortable and healthy indoor environment, commercial property owners can significantly enhance tenant satisfaction. Satisfied tenants are more likely to renew their leases, leading to higher occupancy rates and reduced turnover, which ultimately improves the property’s long-term financial stability.

4. Management Benefits

Energy efficiency measures can extend the lifespan of a building’s systems and increase its overall value. This can make the property more attractive to potential buyers or tenants, potentially leading to higher rental income or sale price.

5. Tax Incentives

The tax regs are always a moving target, but you can find the IRS regs for “Energy efficient commercial buildings deduction” as of this writing (1/2024) here. In short, it appears that eligible improvements for years 2023 and later are for interior lighting, HVAC, hot water systems, and building envelope. The deduction amounts are the lesser of:
The cost of the installed property, or
The savings per square foot calculated as:
$0.50 per square foot for a building with 25% energy savings
Plus $0.02 per square foot for each percentage point of energy savings above 25%
Up to a maximum of $1.00 per square foot for a building with 50% energy savings

A final note: Kermit the Frog didn’t find it easy to be green, but you might find it much more appealing. Energy-saving improvements in commercial properties can provide you with substantial financial returns and management benefits, making them worthwhile investments for you as a property owner.

 

Have you implemented any energy-saving improvement in your commercial property? Please share your experience.

— Frank Gallinelli

 

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Copyright 2024, Frank Gallinelli and RealData® Inc. All Rights Reserved
The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services. Image generated with AI – January 13, 2024 at 3:45 PM

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