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Property Management: Exploring Trends and Tools for Savvy Investors

multifamily property management

For those of us whose experience with rental property goes back a few decades (maybe even more than a few), the term “property management” conjures up images of ledger books for recording rent payments and expenses, receipt pads for tenants who paid by cash, and a plumber or two on our landline’s speed dial.

Things have changed, and much of that change is being driven by technology.

Perhaps what hasn’t changed is that sound and effective property management still plays a vital role in your success as a real estate investor, giving you the best opportunity to maximize returns, promote tenant satisfaction, and ensure property longevity. Let’s explore a few of the key trends and tools that make up today’s property management landscape.

Tech-Driven Solutions for Property Management:

“Proptech” stands out as the industry buzzword du jour. Today you can find a tremendous number of platforms and applications serving the residential and commercial real estate industries – more than we can cover in this blog post – but let me mention a few that may be of particular interest to owners of rental properties.

            Data Analytics and Performance Tracking:

Several platforms can help you streamline your day-to-day operations, such as financial reporting, maintenance tracking, lease management, rent collection, tenant screening, and more. Most offer detailed reporting and analytics capabilities where investors can track key performance indicators. Among the most frequently reviewed providers in this space are Buildium, Yardi Breeze, Rent Manager, Appfolio, and Rentec Direct.

            Real Estate Investment Analysis Software:

The certain precursor to successful property management is in first choosing the right properties to buy and manage. Professional-grade investment analysis software can take the guesswork out of forecasting future cashflows and return-on-investment, and help you make informed buy/don’t buy decisions. You won’t be surprised to learn that we believe that our RealData software, with its 40-year track record, will be your best choice to help you make those decisions. The Express Edition of Real Estate Investment Analysis stands out as a robust and affordable option for multifamily and small commercial, while the Professional Edition can help you discover the true investment potential of virtually any type of commercial or residential income property.

            “Internet of Things” and Smart Home Integration:

You can integrate smart devices such as thermostats, security systems, and locks into your property management toolbox, allowing you to monitor and control various aspects of your properties remotely. Tools like Nest, Ring, and SmartRent offer features such as remote access control, energy management, security monitoring, and automated maintenance notifications, all of which can improve tenant satisfaction and save you both time and money as a landlord.

            Virtual Tours and Online Marketing:

With the rise of virtual 360-degree tours, you can certainly grab some attention and market to potential tenants by offering online property viewing. Tools like Matterport and Realync enable property managers to showcase their properties remotely, saving time and resources. If a picture is worth a thousand words, then…

 

Sustainable and Environmentally-Friendly Practices:

Sustainability is gaining prominence in the property management industry as more investors recognize the long-term benefits of environmentally responsible, aka “green,” practices. By implementing eco-friendly measures, such as energy-efficient lighting and appliances, low-flow plumbing fixtures, and the use of sustainable materials, you can reduce operating costs while aligning with sustainable development goals. I discussed some important sustainability issues in greater detail in a previous blog post and invite you to check it out.

 

A Final Word:

Property management continues to evolve, and investors need to stay updated with the latest trends and leverage relevant tools to maximize their returns. The integration of technology, data-driven decision making, and sustainable practices are shaping the industry. By embracing these trends and tools, investors should be able to achieve greater profitability in their real estate investments.

What tools and techniques are you using in your property management, and what are you finding to be most valuable? Please tell us about your experience implementing best property management practices.

–Frank Gallinelli
online course for real estate investors
Copyright 2024, Frank Gallinelli and RealData® Inc. All Rights Reserved
The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services. Photo by Brandon Griggs on Unsplash
The software programs, applications, and websites mentioned in this blog post are provided for informational purposes only. The inclusion of these tools does not constitute an endorsement or recommendation by the author or the blog.
Readers are advised to exercise their own discretion and make informed decisions when considering the use of any software programs or applications mentioned in this blog post. Users are solely responsible for their actions and are advised to carefully review and adhere to the terms and conditions, privacy policies, and licensing agreements of any software they choose to use.

Return on Equity — What a Non-Traditional Approach Can Reveal

We usually think of Return on Equity (ROE) as a straightforward investment measure. That’s understandable, because the traditional method of calculating ROE is pretty clear cut: Take your cash flow after taxes and divide it by your initial cash investment.

This in fact is just a hop-and-a-step away from another popular measure, Cash-on-Cash Return (aka Equity Dividend Rate). The only difference is that Cash-on-Cash uses the cash flow before taxes.

Whichever of the two appeals to you more – and we’ll stick with ROE for simplicity here – the measurement will give you a quick sense of how your cash flow measures up to its cost.

There is a non-traditional approach, however, that we use in our Real Estate Investment Analysis software – an approach that can tell you something quite different about your income-property investment. This not-so-standard method differs in its definition of “equity.” Instead of looking at the actual dollars invested, you look instead at potential equity at a particular point in time. That equity is not what you invested, but rather the difference between what you believe the property is worth at that time and what you still owe in mortgage financing. So, if you look at the equity after one year (or two or three), you’ll be taking into account the growth or decline in the property’s value as well as the amortization of your mortgage.

Our non-standard formula now looks like this:

This measurement becomes interesting if you apply it in a multi-year projection. Let’s assume that you make projections about a property’s performance over a number of years and that you include in those projections the potential resale value and mortgage balances for each year (as we do in our REIA software). Whether or not you actually sell the property in any particular year, you accept the idea that your equity at a given time is the difference between what your property is worth and what you owe on your mortgages. By this reasoning, your return on equity measures not how your cash flow performs in relation to how much you originally invested, but rather how it performs in relation to how much you currently have “tied up” in this property.

What difference does it make? Consider this situation; you project that your property’s cash flow and resale value will increase each year but when you calculate the ROE you find the following:

You observe that your ROE starts going down at some point even though the value of the property and the Cash Flow After Taxes continue to go up. Is this a mistake? No, it can occur if the equity grows at a rate that is faster than the growth in cash flow. With our non-standard definition, your equity can grow when the value of the property increases or the mortgage balance decreases – or both. Mortgage amortization typically accelerates over time, so that alone can accelerate the growth in your potential equity. ROE is a simple ratio, so if the equity grows faster than the cash flow, then the Return on Equity will decline over time.

What does this decline mean to you as an investor? It means you have more and more potentially usable, investable cash tied up in this property and that the return on that cash is declining. Is that a bad thing? Not absolutely – it depends on your alternative uses for the money. If you were to refinance and extract some of that equity, could you purchase another property and earn a greater overall return? If you sold, could you use the funds realized to move up to a larger or better property, one with a better long-term upside?

If the answer to any of these questions is yes, or even maybe, then being tuned into to the message from this alternative method calculating ROE can give you the heads-up you need to maximize your investment dollars.

Frank Gallinelli

To make this kind of ROE projection – and to analyze all facets of your income-property investment – use our Real Estate Investment Analysis software with its numerous rate-of-return, cash flow and resale metrics

Copyright 2022,  Frank Gallinelli and RealData® Inc. All Rights Reserved

The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services. Photo by Giorgio Trovato on Unsplash 

 

 


Love Your Hat! What is Your Lender Really Looking at When You Apply for a Commercial Mortgage?

If you’re not an all cash buyer, then when you purchase a piece of income-producing real estate you’ll probably need to secure mortgage financing to complete the deal. It’s essential for you to understand what your lender is looking at when underwriting that loan.

And — If you guessed that he or she is not admiring your millinery —  ok then, stick with me here. I’m going to discuss briefly a couple of key yardsticks.

Of course, this short video blog post is just the tip of the iceberg when it comes to evaluating, financing, and acquiring a successful real estate investment.

For in-depth insight into on all the key metrics and methods, check out https://realestateeducation.net/

And you’ll find the software that will do all the heavy lifting for your analysis and presentation at https://realdata.com

 

Copyright 2021,  Frank Gallinelli and RealData® Inc. All Rights Reserved

The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services.


NEW Version 20 of Real Estate Investment Analysis Pro Edition Software

We’re very excited to announce the release of new Version 20 of our Real Estate Investment Analysis software. This application has been the go-to solution for thousands of income-property investors since its first release in 1982.

(No, that’s not a typo. We’re proud to report almost four decades of enhancements based on users’ feedback.)

Version 20 has big new features and a whole new outlook on both development and investment properties. It has you covered on all fronts — buy and hold, build and hold, fix and flip, value-add — now you can model them all with one software program.

At its core, Real Estate Investment Analysis (REIA) is income-property investment analysis software for all who deal with commercial or residential income properties: individual and institutional investors, developers, brokers, lenders, accountants, portfolio managers, financial planners, builders, and architects.

It helps you make detailed income and expense projections, before- and after-tax cash flow calculations, key ROI measurements, partnership analyses, and a great deal more.

New functionality in v20 brings you month-by-month development cash flow planning, with drawdown construction loan for value-add, renovation, even construction from the ground up. Evaluate the development phase, then see how holding the property produces returns over time.

Get the full scoop here about new version 20.

Copyright 2020, RealData® Inc. All Rights Reserved

The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services.


The RealData Software Menu — A Tool to Streamline Your Work

Have you ever had to scramble around a large DIY Excel model to find some key piece of information? Or churned out a ream of paper trying to format a report that a human could actually read?

We’ve all been there. And that’s why we built a unique menu that automatically adds itself to Excel when you run a RealData program.

In this video, we’ll show you how you can use that menu to streamline and simplify your real estate analysis work when you’re using RealData software.

Click here to watch.

In this video, we’ll show you how to use the custom menu that we add to your Excel toolbar whenever you’re using RealData software. It can really make your job a lot easier, especially when you’re working with a powerful program like our Real Estate Investment Analysis, Pro. Edition.

This is the third in our series demonstrating key features of RealData’s software for real estate investors and developers. More to come.

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Copyright 2020,  Frank Gallinelli and RealData® Inc. All Rights Reserved

The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services.


Leverage the Power of Excel to Extend your RealData Software

In our last post, we introduced our new series of short video that are designed to highlight some of the key features of our applications and help you get the most out of your RealData software. In that video we showed you the how REIA Pro could be used in any of three different modes — a detailed, long-term analysis; a quick analysis; and a short-term view, ideally suited to fix-and flip.

RealData software for real estate investors use Excel as their engine, so they offer you a familiar landscape on which to work. But you can easily go further by expanding on our products to customize them for your specific needs. In this second video, we show you some of the ways you can leverage the power of Excel to extend the functionality of RealData software.

To watch now, just click here.

And stay tuned for our next video, about using the custom menu that all RealData products add to Excel to make your work easier.

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Copyright 2020,  Frank Gallinelli and RealData® Inc. All Rights Reserved

The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services.


New Lease Renewal Assumptions feature for REIA Professional

Making assumptions and entering data about commercial lease revenue — especially rollovers — was often a tedious undertaking. Until now.

Enter our latest game changer: REIA Professional’s Lease Rollover Assumptions

What is it?

Our new Lease Rollover Assumptions feature (LRA) is a way for you to store sets of parameters about different commercial lease rollover scenarios, parameters which you can use over and over when entering tenant information in REIA Professional. What is the probability that a current tenant will renew? How long do you think the space will be vacant if a tenant chooses not to renew?

Build your assumptions sets, add your tenants, and apply the LRAs. Done.

You rely on our products to crunch the numbers quickly and accurately so you can make the best and most profitable commercial investment decisions. LRA brings you a whole new level of power and speed.

How it works

First, create a set of assumptions on the new LRA worksheet.  Enter values for months vacant, rollover probability, new and market rent, etc.

lra4

Then apply those assumptions to a tenant just by selecting the option on the Commercial Income worksheet:

lra5

How to get it

If you already own a license of REIA Professional version 18, then you just need to download the latest build from your customer account at realdata.com

If you have a previous version, consider upgrading.  Upgrade costs can be found here.

Learn More

We have a knowledgebase article which walks you through the setup and configuration of the LRA feature.


New Short-Term Analysis Mode in REIA Pro

Today we are releasing build 1.07 for Windows and build 1.13 for Macintosh of our REIA Professional product to add a third “short term” analysis mode.  This is a free update for all those who have a license for REIA Pro v17.

Select the mode on the General Settings worksheet:

By making this selection, the software reveals a set of worksheets that are specific to a 24-month analysis.  In a typical short-term scenario, you plan to purchase a property, do some renovations, and then resell within two years.

With the addition of this feature, we can now say that REIA Pro has all the features that REIA Express has, plus many more.  See a feature comparison of the two REIA Products for more information.


Podcast: “Learn the key principles to effectively analyzing and evaluating your real estate deals”

I had the pleasure of recording a podcast recently with real estate entrepreneur Kevin Bupp. We discussed what I feel are some of the key principles that every real estate investor ought to understand — and so, I invite you to listen to that podcast here.


Stirring the Alphabet Soup of Real Estate Investing, Part 1

UPDATE: I’ve re-written this multi-part blog post and it’s now available in a convenient “flip book,” readable in your browser:

5 Metrics Every Real Estate Investor Needs to Know

 

PV, NPV, DCF, PI, IRR–It may seem like a witch’s brew of random letters, but truly, it’s just real estate investing. You can handle it. Any or all of these measures can be useful to you, if you understand what they mean and when to use them.

NPV – Net Present Value

NPV, or Net Present Value, is connected to what all good real estate investors and appraisers do, namely discounted cash flow analysis (aka DCF, if you’d like some more initials).

Discounted Cash Flow is a pretty straightforward undertaking. You project the cash flows that you think your investment property will achieve over the next 5, 10, even 20 years. Then you pause to remind yourself that money received in the future is less valuable than money received in the present. So, you discount each of those future cash flows by a rate equal to the “opportunity cost” of your capital investment. The opportunity cost is the rate you might have earned on your money if you didn’t spend it to buy this particular property.

Consider this example, where you invest $300,000 in cash to earn the
following cash flows:

Year 1 Cash Flow:
10,000
Year 2 Cash Flow:
20,000
Year 3 Cash Flow:
25,000
Year 4 Cash Flow:
30,000
Year 5 Cash Flow:
385,000
(includes the proceeds of sale)

If you discount each of these cash flows at 10%, then add up their discounted values, you’ll get 303,948:

Year 1, Discounted:
9,091
Year 1, Discounted:
16,529
Year 1, Discounted:
18,783
Year 1, Discounted:
20,490
Year 1, Discounted:
239,055
Total PV of Cash Flows:
303,948

Now you have the Present Value of all the future cash flows. However, you also had a cash flow when you initially purchased the property (call that Day 1 or Year 0) – a cash outflow of $300,000, your initial investment. To get the Net Present Value, you find the difference between the discounted value of the future cash flows (303,948) and what you paid to get those cash flows (300,000).

NPV = PV of future Cash Flows less Initial Investment
NPV = 303,948 – 300,000 = 3,948

What does that mean to you as an investor? If the NPV is positive, it suggests that the investment may be a good one. That’s because a positive NPV means the property’s rate of return is greater than the rate you identified as your opportunity cost. The more positive it is in relation to the initial investment, the more inclined you’ll be to look favorably on this investment. Your result here is not stellar, but it is at least positive.

If the NPV is negative, the property returns at a rate that is less than your opportunity cost, so you should probably reject this investment and put your money elsewhere.

That’s all fine, to the extent that you’re confident about that discount rate, your opportunity rate. You estimated 10% in the example above. What if you adjust that estimate by one-half of one percent either way?

NPV @ 9.5%
= 10,284
NPV @ 10.0%
= 3,948
NPV @ 10.5%
= (2,244)

How about one full percent?

NPV @ 9.0%
= 16,789
NPV @ 10.0%
= 3,948
NPV @ 11.0%
= (8,238)

Clearly, the NPV here is very sensitive to changes in the discount rate. If you revise your thinking just slightly about the appropriate discount rate, then the conclusion you draw may likewise need to be revised. As little as a half-point difference could change your attitude from luke-warm to hot or cold. The prudent investor will test a range of reasonable discount rates to get a sense of the range of possible results.

While we’re beating up on NPV, let’s also note that it doesn’t do you much good if your goal is to compare alternative investments. To have some kind of meaningful comparison, you need at least to keep the holding period for both properties the same. But what if one property requires that $300,000 cash investment, but the alternative investment requires $400,000?

PI – Profitability Index

Fortunately, NPV has a cousin that can help you with that problem: Profitability Index. While the NPV is the difference between the Present Value of future cash flows and the amount you invested to acquire them, Profitability Index is the ratio. It doesn’t tell you the number of dollars; it tells you how big the return is in proportion to the size of the  investment.

So where the NPV in the example above was equal to 303,948 minus 300,000, the Profitability Index looks like this:

PI = 303,948 / 300,000 = 1.013

If, quite improbably, you expected exactly the same cash flows from the property that required a 400,000 investment, you would expect your Profitability Index to be much worse, and it is.

PI = 303,948 /400,000: = 0.760

A Profitability Index of exactly 1.00 means the same as an NPV of zero. You’re looking at two identical amounts, in one case divided by each other so they give a result of 1.00 and in the other case subtracted one from the other, equaling zero.

An Index greater than 1.00 is a good thing, the investment is expected to be profitable; an Index less than 1.00 is a loser. When you compare two investments, you expect the one with the greater Index to show the greater profit.

Learn more about real estate investing metrics in my free flipbook, 5 Metrics Every Real Estate Investor Needs to Know

—Frank Gallinelli

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Your time and your investment capital are too valuable to risk on a do-it-yourself investment spreadsheet. For more than 30 years, RealData has provided the best and most reliable real estate investment software to help you make intelligent investment decisions and to create presentations you can confidently show to lenders, clients, and equity partners. Learn more at www.realdata.com.

Copyright 2008, 2014, 2017, 2021  Frank Gallinelli and RealData® Inc. All Rights Reserved

The information presented in this article represents the opinions of the author and does not necessarily reflect the opinions of RealData® Inc. The material contained in articles that appear on realdata.com is not intended to provide legal, tax or other professional advice or to substitute for proper professional advice and/or due diligence. We urge you to consult an attorney, CPA or other appropriate professional before taking any action in regard to matters discussed in any article or posting. The posting of any article and of any link back to the author and/or the author’s company does not constitute an endorsement or recommendation of the author’s products or services.

 

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